Crowne Meadows Website Proposal – August 2023 – AFFTEK LLC
  • (202) 932-0920
  • business@afftek.com
  • Washington, DC

Crowne Meadows Website Proposal - August 2023

Proposal presented by: AFFTEK LLC

Dear Crowne Meadows Homeowners Association Committee,

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A website stands as the virtual front door to any community or organization. It’s the first impression, a hub of information, and a platform for interaction. The Crowne Meadows Homeowners Association deserves a digital presence that’s not only modern but also efficient and user-friendly.

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Your current website, developed a decade ago on the WordPress platform, has been a reliable resource for residents and those interested in the Crowne Meadows community. However, with the rapid evolution of web technologies and user expectations, it’s crucial to ensure that your online presence matches the excellence and standards of the community it represents.

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At AFFTEK, we propose a seamless transition of your existing content to the versatile and user-friendly Wix platform. But we won’t stop there. In addition to transporting the familiar, we aim to infuse new life into the website with innovative features that cater to contemporary needs, enhancing the overall user experience and interaction.

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We believe in growth, evolution, and staying a step ahead, and with this proposal, we invite the Crowne Meadows Homeowners Association to embark on this digital transformation journey with us.

Scope of Services

1. Migration to Wix Platform:

Content Transfer: (10 pages) Seamless migration of all existing content, including text, images, and files, from the current WordPress website to the Wix platform. URL Redirection: Ensure that old URLs are correctly redirected to their new counterparts, preserving SEO rankings and preventing any "Page Not Found" errors.

2. Design Revamp:

Modern Layout: Update the website layout to reflect a contemporary design ethos while retaining the core identity and values of Crowne Meadows Homeowners Association. We will provide layout recommendations for your approval or you can select a layout from https://www.wix.com/website/templates Responsive Design: Implement a mobile-responsive design to ensure optimal viewing and interaction experience across various devices, including smartphones, tablets, and desktops.

3. Feature Implementation (Addons):

User-friendly Interface: Enhanced navigation and intuitive interface to make it easier for residents and visitors to find relevant information. Community Calendar: (Wix Event Calendar) A dynamic calendar to update and inform residents about upcoming events, meetings, and community activities. Secure Member Login: (Wix Forum) Create a secure portal where members can log in to have discussion, access exclusive content, notices, and association documents. Interactive Gallery: (Wix Pro Gallery) Showcase the beauty and events of Crowne Meadows with a photo and video gallery, complete with easy-to-use upload features. Newsletter Integration: (Wix Email Marketing -or- Mailchimp Addon) Allow residents to subscribe to and receive periodic newsletters and important updates directly through the website. Feedback and Contact Form: (Contact Form By POWR) An integrated form for residents and visitors to submit feedback, inquiries, or report issues, ensuring a direct line of communication with the association committee.

4. Training and Support (Virtual):

Wix Platform Training: Provide up to 90 minutes in training sessions for selected association members on managing and updating the website on the Wix platform. Ongoing Support: 30 days of technical support post-launch, ensuring any issues or queries are promptly addressed.

5. SEO and Performance:

Optimization: Ensure the website is optimized for search engines, improving visibility and rankings. Speed and Performance: Optimize the website for fast loading times and smooth performance, providing users with a seamless browsing experience.

6. Testing and Launch:

Beta Testing: A pre-launch phase where the site will be tested for bugs, broken links, and compatibility issues. Launch: Once approved, the website will be made live, ensuring a smooth transition from the old site to the newly designed platform.

Additional Recommendations (Optional)

Beyond our primary website offerings, we've curated a suite of optional supplementary services designed to amplify your online presence, foster deeper resident engagement, and showcase the exceptional qualities of your community.

1. Social Media Strategy & Content Planning

Content Calendar Creation: Quarterly: $120 Development of a monthly content calendar, ensuring consistent posting across all platforms. This would include key community dates, events, reminders, and other relevant content. Platform-specific Strategies (One-time Setup $59 Per Platform): Crafting strategies that cater to the unique characteristics and audience of each platform, such as Facebook, Instagram, and Twitter. Graphic Design for Posts: Per Post: $29 Quarterly Bundle (12 Graphics): $250 Short Video Creation/Editing for Social Media: Per Video (under 1 minute): $99 Quarterly Bundle (3 Videos): $199

2. Social Media Engagement & Monitoring:

Community Building & Feedback Collection: Quarterly: $179 Foster a sense of community online by initiating and moderating discussions, sharing resident stories, and celebrating milestones and achievements. Actively monitor comments, messages, and mentions to gather resident feedback, ensuring their voices are heard and responded to.

3. Custom App Development:

Mobile Application: Design and develop a custom mobile app for both Android and iOS platforms, enabling residents to receive real-time notifications, view community news, and interact with the association and neighbors on the go. $2,500 - $10,000

4. Video Production & Virtual Tours:

Community Highlight Videos: Professionally filmed and edited videos that capture the essence of Crowne Meadows, showcasing amenities, events, and testimonials. Great for prospective homeowners and for instilling a sense of pride within the community. Virtual Tours: 360-degree virtual tours of shared amenities like clubhouses, gyms, and event spaces, allowing residents and potential buyers to explore them remotely. $250 - $1,500

Timeline

Below is our proposed timeline for this project, designed to ensure a smooth transition and timely delivery. We've carefully mapped out each phase to keep Crowne Meadows Homeowners Association informed and engaged every step of the way.

Estimated Timeline:

September - October

Redesign & Migration
10 business days
Feature Implementation
10 business days
Training & Launch
10 business days

All dates provided in this timeline are tentative and subject to change based on mutual agreement and unforeseen project complexities. AFFTEK will maintain open communication with Crowne Meadows Homeowners Association to ensure alignment and address any modifications in a timely manner.

Your Investment

Redesign & Migration (10 pages)
$490
Feature Implementation (5 addons)
$245
Training & Launch
$0.00

Total: $735

Please note that the prices listed do not include the Wix platform fee. For the first year, Wix offers a 50% discount, which equates to approximately $175. Since Wix will be hosting the site, you will no longer have the yearly hosting expense of $180.

Approve Proposal

We're excited to embark on this digital journey with you!

To Accept, Type Your Full Name Below

Thank you for choosing AFFTEK Your trusted partner in digital media

 

Terms and Conditions for AFFTEK's Website Services
  1. Services: AFFTEK will provide website creation and related services as detailed in this specific service agreement proposal.
  2. Payment: Payment terms, including amounts and deadlines, are as specified in the service agreement. Late payments may incur additional fees.
  3. Content: Client is responsible for providing all necessary content (e.g., text, images) for the website unless otherwise agreed. Any delays in content provision may result in project delays.
  4. Revisions: Clients are entitled to two revisions during the design phase. Additional revisions may incur extra charges.
  5. Ownership: Upon full payment, the client will own the website design and content. Any third-party assets or plugins may have separate licensing agreements.
  6. Termination: Either party may terminate the agreement with 10 day written notice. In the event of termination, fees for services already rendered will be due.
  7. Warranties: AFFTEK ensures the website will function as described in the proposal. Any issues reported within 30 days of website completion will be addressed free of charge. Beyond that, maintenance or updates may have associated costs.
  8. Limitation of Liability: AFFTEK's liability is limited to the amount paid by the client for the service. We are not liable for any indirect, special, or consequential damages or any loss of revenue or profits.
  9. Governing Law: These terms and conditions will be governed by the laws of Washington DC.
  10. Changes to Terms: AFFTEK reserves the right to update these terms and conditions. Clients will be notified of any significant changes.
By agreeing to these terms and conditions, the client acknowledges understanding and acceptance.
 
 

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